Privacy Policy - Staff Health & Safety Form

Introduction and general terms

At Bloor Homes Ltd and our subsidiary companies, we respect your privacy and are committed to protecting your data.

This privacy notice describes the personal information we may process about you when you work on Bloor Homes sites or take part in the Bloor Homes Health and Safety procedures but are not a Bloor Homes employee.

In collecting your information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights, you have over your data.

Wherever you see the words “we”, “us”, “our” in this Notice, these words refer to Bloor Homes.

The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. We collect only that personal data from you that we need to meet our regulatory or legal requirements and operate our business in the way that you would anticipate.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped as follows:

For your health and safety

To meet our legal obligations in the area of health and safety, we may hold information about your health, including details of occupational health reports, training and injuries; where required by law.

To help protect our employees, those working on our sites, the general public and to comply with our health and safety obligations we reserve the right to make use of CCTV (or similar technologies) on our sites or transport equipment. We have undertaken a legitimate interest balance test to validate our lawful processing of this data, and also have a legal obligation to protect our staff.

Information about you in the area of health and safety will generally be retained for as long as we are legally required to keep it for; as specified within the relevant legislation or to help satisfy any future potential claim.

To review and assess your performance at work

During your employment, information may be generated about your performance at work and, in some circumstances, regarding disciplinary action or warnings. We will use and retain this information on the grounds of our legitimate interest, which is to ensure that work is completed to an acceptable standard in support of our business processes.

This information is held locally within the business and is not shared with any third parties.

Performance and disciplinary information are held for as long as you continue to be an employee, and for a period of six years after the end of your employment unless it is necessary to defend a legal claim.

As part of training, development and compliance

As part of training and employee development activities, we may keep records of training courses attended, certifications held, and other learning opportunities, including the nature of the activity and the dates, attended. We will use and retain this information on the grounds of our legitimate interest, which is to ensure that adequate training is provided and that our employees are suitably qualified to fulfil their roles within the business.

Your training and development records are held both locally within the business and in a secure 3rd party learning management system.

In addition, we use a dedicated 3rd party compliance management service to manage the different policies and procedures that you will need to understand and agreed to as part of your employment.

Information about training, development and compliance is is not shared with any third parties. We store this data for as long as you continue to be an employee, and for a period of six years after the end of your employment, unless we are required to keep it for legal reasons.

In case of emergency

As part of our duty of care to Bloor Homes staff, we may keep records of an employee’s emergency contact, in case there is need to contact someone on your behalf should you not be able to. We will use and retain this information on the grounds of our legitimate interest, which is to ensure that your personal safety and well-being. This information is held locally within the business and is not shared with any third parties.

Information about emergency contacts are held for as long as you continue to be an employee, and for a period of one year after the end of your employment unless we are required to keep it for legal reasons.

Change of company ownership

Should there be a change of company ownership, we may need to share your personal data in line with our legal obligations. Potential scenarios include; the sale of over 50% of the shares of the Company or other change of control or any potential transfer of the executive’s employment under TUPE.

In this scenario, disclosure may include change of control or transfer, disclosure to the potential purchaser or investor and their advisors.

If you leave the company

If you cease to be employed by Bloor Homes, we will keep your personal data on record for a period of six years from the date of your departure, unless we are required to retain specific information longer by law.

Where there is not a requirement for us to hold your personal information beyond employment, we will look to remove this at the first opportunity. This includes areas like emergency contact information.

Sharing your personal data

We may have to share your personal data with select third parties, for example:

• recruitment portal

• human resource system providers

• pension companies

• driving licence verification services

• training providers

• employee benefits organisations

• occupational health providers

• healthcare providers

• mystery shopping providers

• government organisations and regulator

• insurance providers

We require all third parties to respect the confidentiality and security of your data and to treat it in accordance with the data protection laws. We do not allow our third-party service providers to use your data for their own purposes and only permit them to process your personal data for specified purposes and by our instructions.

Automated decision making

We do not use the information you provide to make any automated decisions that might affect you.

International transfers

We do not knowingly transfer any personal data outside the European Economic Area (EEA).

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Also, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements.

Changes to the privacy notice and your duty to inform us of changes

This version of our privacy policy was last updated in May 2023.

It is vital that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Your rights over your information

By law, you can ask us what information we hold about you, request to have access to it, and you can ask us to correct it if it is inaccurate. In those cases where we process your information for contractual reasons, you can ask us to give you a copy of the information.

If you believe we are not using your information lawfully, you can ask us to stop using it for a period. In some circumstances, you may have the right to ask us to erase your personal data.

To submit a request by email, post or telephone, please use the contact information provided below.

Contacting us

We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details below.

Address:

Bloor Homes Head Office
Ashby Road
Measham
Swadlincote
Derbyshire
DE12 7JP

Phone: 01530 270100
Email: hq@bloorhomes.com

Your right to complain

If you have a complaint about our use of your personal information, we would prefer you to raise it with us in the first instance to give us the opportunity to put it right, but you can also contact the Information Commissioner’s Office as below:

Address:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Phone: 0303 123 1113
Website: www.ico.org.uk/concerns